Privacy Policy

AI Data Management
Cairo Data Solutions LLC
Effective Date: 02/10/2025
Last Updated: 11/25/2025

1. Introduction

AI Data Management (“AIDM,” “we,” “us,” or “our”), operated by Cairo Data Solutions LLC, is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website and use our portal services.

By using our website or portal, you consent to the data practices described in this policy. If you do not agree with this policy, please do not use our services.

2. Information We Collect

2.1 Information You Provide Directly

We collect information that you voluntarily provide to us, including:

Contact Information:

• Name
• Email address
• Company name
• Job title
• Phone number (if provided)
• Any other information you submit through contact forms

Portal Registration:

• Account credentials (username/email and password)
• Profile information
• Preferences and settings

Newsletter Subscriptions:

• Email address
• Name (if provided)
• Subscription preferences

Communications:

• Messages sent through contact forms
• Email correspondence
• Feedback and survey responses

User-Generated Content:

• Prompts submitted to AI tools
• Content uploaded to the portal
• Comments or contributions

2.2 Information Collected Automatically

When you visit our website or use our portal, we automatically collect certain information:

Usage Data:

• Pages visited
• Time spent on pages
• Click patterns and navigation paths
• Features and tools used
• Date and time of visits
• Referring website addresses

Device Information:

• IP address
• Browser type and version
• Operating system
• Device type (desktop, mobile, tablet)
• Screen resolution
• Language preferences

Cookies and Tracking Technologies:

• Session cookies
• Persistent cookies
• Analytics cookies
• Preference cookies
• Web beacons and pixels

2.3 Information from Third Parties

We may receive information about you from third-party sources, such as:

• Analytics providers
• Marketing platforms
• Social media platforms (if you interact with our content)

3. How We Use Your Information

We use the collected information for the following purposes:

3.1 Service Delivery

• Provide access to our website and portal
• Deliver AI training tools and resources
• Enable GPT Builder and prompt library functionality
• Process and respond to your inquiries
• Manage your account and preferences

3.2 Communication

• Send newsletters and updates (with your consent)
• Respond to your questions and requests
• Provide customer support
• Send administrative notifications about our services

3.3 Improvement and Analytics

• Analyze website usage and user behavior
• Understand how visitors interact with our content
• Improve our services, tools, and resources
• Develop new features and offerings
• Test and optimize website performance

3.4 Marketing and Promotion

• Send promotional materials and offers (with your consent)
• Conduct market research
• Measure the effectiveness of marketing campaigns
• Personalize content and recommendations

3.5 Legal and Security

• Comply with legal obligations
• Protect our rights and property
• Prevent fraud and abuse
• Enforce our Terms & Conditions
• Maintain security and integrity of our systems

4. Third-Party Services and Data Sharing

4.1 Third-Party Service Providers

We use the following third-party services that may collect or process your information:

Google Analytics:

• Purpose: Website analytics and usage tracking
• Data collected: Usage data, device information, cookies
• Privacy Policy: https://policies.google.com/privacy

Metricool:

• Purpose: Social media analytics and marketing performance
• Data collected: Engagement metrics, user interactions
• Privacy Policy: https://metricool.com/privacy-policy/

Email Marketing Platforms:

• Purpose: Newsletter delivery and email communications
• Data collected: Email addresses, names, engagement metrics
• We may use various email service providers; specific provider information available upon request

Supabase:

• Purpose: Data storage and processing for portal functionality
• Data collected: All data you submit through the portal
• Location: Cloud-based infrastructure
• Privacy Policy: https://supabase.com/privacy

4.2 How We Share Your Information

We do not sell your personal information. We may share your information in the following circumstances:

Service Providers:
We share information with third-party vendors who perform services on our behalf (hosting, analytics, email delivery, etc.). These providers are contractually obligated to protect your information and use it only for specified purposes.

Business Transfers:
If Cairo Data Solutions LLC is involved in a merger, acquisition, or sale of assets, your information may be transferred as part of that transaction.

Legal Requirements:
We may disclose information when required by law, court order, or government regulation, or when we believe disclosure is necessary to:

• Comply with legal obligations
• Protect our rights or property
• Prevent fraud or abuse
• Protect the safety of users or the public

With Your Consent:
We may share information for purposes not described in this policy with your explicit consent.

4.3 Third-Party Links

Our website may contain links to third-party websites or services. We are not responsible for the privacy practices of these external sites. We encourage you to review their privacy policies before providing any information.

5. Cookies and Tracking Technologies

5.1 What Are Cookies?

Cookies are small text files stored on your device that help websites remember your preferences and track your activity.

5.2 Types of Cookies We Use

Essential Cookies:
Required for website functionality and cannot be disabled. These enable basic features like page navigation and access to secure areas.

Analytics Cookies:
Help us understand how visitors use our website by collecting anonymous usage statistics through tools like Google Analytics.

Preference Cookies:
Remember your settings and preferences to provide a personalized experience.

Marketing Cookies:
Track your activity across websites to measure advertising effectiveness and deliver relevant content.

5.3 Cookie Management

Most browsers allow you to control cookies through their settings. You can:

• Block all cookies
• Accept only certain cookies
• Delete cookies after each session
• Receive notifications before cookies are stored

Please note that disabling cookies may affect website functionality and your user experience.

Opt-Out Resources:

• Google Analytics: https://tools.google.com/dlpage/gaoptout
• Browser-specific settings: Consult your browser’s help documentation

6. Data Security

6.1 Security Measures

We implement reasonable technical and organizational measures to protect your information from unauthorized access, disclosure, alteration, or destruction, including:

• Secure socket layer (SSL) encryption for data transmission
• Password protection for portal access
• Regular security assessments
• Access controls and authentication
• Secure data storage through Supabase

6.2 Limitations

While we strive to protect your information, no method of transmission or storage is 100% secure. We cannot guarantee absolute security of your data. You are responsible for maintaining the confidentiality of your account credentials.

6.3 Data Breaches

In the event of a data breach that affects your personal information, we will notify you as required by applicable law and take appropriate remedial measures.

7. Data Retention

We retain your personal information for as long as necessary to:

• Provide our services to you
• Comply with legal obligations
• Resolve disputes
• Enforce our agreements

When information is no longer needed, we will delete or anonymize it in accordance with our data retention policies.

Retention Periods:

• Account data: Retained while your account is active
• Contact form submissions: Retained for business communication purposes
• Newsletter subscriptions: Retained until you unsubscribe
• Analytics data: Retained per third-party provider policies
• Legal records: Retained as required by law

8. Your Rights and Choices

8.1 Access and Update

You have the right to:

• Access the personal information we hold about you
• Request corrections to inaccurate information
• Update your account and profile information
• Review your communication preferences

To exercise these rights, contact us using the information provided in Section 13.

8.2 Communication Preferences

You can control the communications you receive from us:

Email Newsletters:
Unsubscribe using the link in any email or by contacting us directly.

Marketing Communications:
Opt out of promotional emails while still receiving administrative notifications.

Preference Management:
Update your preferences through your portal account settings.

8.3 Account Deletion

You may request deletion of your account and associated data by contacting us. Please note:

• Some information may be retained for legal or legitimate business purposes
• Deletion may not be immediate
• You will lose access to portal features and saved data

8.4 Do Not Track

Some browsers support “Do Not Track” signals. Our website does not currently respond to Do Not Track requests. However, you can control tracking through cookie settings and opt-out mechanisms.

9. Children’s Privacy

Our website and services are not intended for children under the age of 13. We do not knowingly collect personal information from children. If you believe a child has provided us with personal information, please contact us immediately, and we will take steps to delete such information.

10. International Data Transfers

AIDM operates primarily in the United States, and our clients are US-based. Your information will be processed and stored in the United States. By using our services, you consent to the transfer and processing of your information in the United States.

If you are accessing our website from outside the United States, please be aware that:

• US privacy laws may differ from those in your jurisdiction
• Your information will be subject to US laws and regulations
• Data protection standards may vary

11. California Privacy Rights

If you are a California resident, you may have additional rights under the California Consumer Privacy Act (CCPA):

Right to Know:
Request information about the categories and specific pieces of personal information we have collected.

Right to Delete:
Request deletion of your personal information, subject to certain exceptions.

Right to Opt-Out:
We do not sell personal information, so opt-out rights do not apply.

Right to Non-Discrimination:
We will not discriminate against you for exercising your privacy rights.

To exercise these rights, contact us at hello@wp.aidatamanagement.com. We will verify your identity before processing requests.

12. Changes to This Privacy Policy

We reserve the right to update this Privacy Policy at any time. Changes will be effective immediately upon posting to our website. We will notify you of material changes by:

• Updating the “Last Updated” date at the top of this policy
• Posting a notice on our website
• Sending an email notification (for significant changes)

Your continued use of our services after changes are posted constitutes acceptance of the updated policy. We encourage you to review this policy periodically.

13. Contact Information

If you have questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us:

AI Data Management
hello@wp.aidatamanagement.com

For Privacy-Specific Inquiries:
hello@wp.aidatamanagement.com

Response Time:
We will respond to your inquiry within a reasonable timeframe, typically within 30 days.

14. Dispute Resolution

14.1 Governing Law

This Privacy Policy is governed by the laws of the State of Ohio, without regard to its conflict of law principles.

14.2 Jurisdiction

Any disputes arising from this policy shall be subject to the exclusive jurisdiction of the state and federal courts located in Franklin County, Ohio.

15. Acknowledgment

BY USING THE AIDM WEBSITE AND PORTAL, YOU ACKNOWLEDGE THAT YOU HAVE READ AND UNDERSTOOD THIS PRIVACY POLICY AND AGREE TO OUR COLLECTION, USE, AND DISCLOSURE OF YOUR INFORMATION AS DESCRIBED HEREIN.

Appendix: Summary of Key Points

What we collect:

• Contact information, account data, usage analytics, device information, cookies

How we use it:

• Service delivery, communication, analytics, improvement, legal compliance

Who we share with:

• Service providers (Google Analytics, Metricool, email platforms, Supabase), legal authorities when required

Your rights:

• Access, update, delete your information; control communications; manage cookie preferences

Security:

• We use industry-standard measures but cannot guarantee absolute security

Contact us:

• hello@wp.aidatamanagement.com for questions or to exercise your rights

This privacy policy was last updated on 11/25/2025 and is effective as of 02/10/2025.